The attraction of online marketing activities has attracted many businesses to follow this “path”. And in this business model, certainly setting up a website is indispensable. However, quite a few business owners are struggling and struggling with the question of how to effectively administer the web? The following content is useful knowledge for you!

Web administration – Importance and effective management steps
Web Administration – Importance and Effective Management Steps

What is Webmaster?

Web administration is the job of web development or network and computer system administration. Responsible for all aspects of keeping website content and design fresh, backed up and fully functional. This is one of the jobs that play a particularly important role in today’s 4.0 era.

What is web administration and what should be done?
What is webmastering and what should be done?

In other words, website management is the collection of many things that are done after building a website. Including: creating content, adding products, handling appropriate content and images to ensure safety from bad guys, implementing optimal user experience… It can be said that this is a job that requires management handle a variety of different workloads that not everyone can do.

A website administrator ensures that a website is functioning properly and maintains the image that a company or organization wants to convey. This can include troubleshooting, setting up a web server, ensuring users have access and programming the server.

Webmasters usually have a thorough knowledge of web maintenance and web development to keep a website up and running. As well as skills in user interface development contribute to the appearance and usability of the website. Whether the web works well or not depends a lot on this job position. So what is the role of the webmaster today?

What is the importance of webmaster?

Webmastering is critical to the success of almost any company in the 21st century.  It is an integral element of your business marketing plan for the following reasons:

Avoid website errors

Without site maintenance, visitors may encounter 404 warnings, broken links, and other errors. Maintaining and administering your web will help prevent error accumulation and let your customers know that your company is trustworthy and reputable. The smooth operation of the web partly confirms the trustworthiness in the hearts of consumers.

Webmasters will help avoid site errors
Webmaster will help avoid website errors

Avoid broken images

Bugs and hacks can lead to broken website images and graphics. These errors can cause sales to lose value due to lack of product information and diminished brand reputation. At the same time, they also cause a loss of aesthetics and lack of professionalism for businesses. Webmasters will help avoid this.

Improve SEO

Sites that are not up to date and with link errors are not appealing to Google. Unfortunately, this can cause your site to drop in rankings in Google searches related to your product or service. Google loves websites that are performing, and that’s why you need to curate the web by day/week/month and more.

Maintain website functionality

By properly maintaining your website, users will be able to enjoy a consistent online experience. Visitors will be able to easily navigate to the information they need and leave your online store with a positive experience they will remember.

Web management will help keep the site running
Web management helps to keep the site efficient

Best content system for business webmaster

Which content management system is right for your business? That depends a lot on how you operate on a daily basis, but below are the 3 best and most highly rated options today.


The beauty of Wix comes from simplicity. It is like a canvas on which any individual, regardless of technology experience or not, can start designing an attractive and professional website within minutes of registering an account. You’ll have plenty of templates to choose from, and you can do a lot of customization if you want to go that route.


Kentico is more suitable for large enterprise operations that have to handle a lot of traffic or want sites with a lot of functionality. This version is more expensive and may not be suitable for small businesses. However, Kentico’s webmaster power is almost absolute, so it can be considered.


WordPress has been the gold standard for content management for a very long time and it is still widely used today. WordPress has pretty simple blogging and publishing functionality, plus lots of plug-ins and extras if you want to try some of the more advanced website management tools.

WordPress is the best website content management software
WordPress is the best website content management software

6 steps to effective web management of your business

Managing a business webiste will actually have a larger amount of work than you think. However, by just doing the following 6 steps, you can increase the likelihood that your site will be a positive one.

Step 1: Determine available resources

Figuring out available resources can actually be the hardest part of the entire webmaster process. And to do this, you need:

  • Identify stakeholders: Give a list of all the people who should be involved in the site.
  • Assign roles to them: Create a list of roles for the site and assign each of those roles individually, with clearly defined responsibilities attached.
  • Spend their time: Allocate specific time to each performer if you don’t want them to spend all of their time on the site.

Step 2: Choose a content management system

A content management system (CMS) can help you both design your website, manage all of its basic functionality, and create a strategy for implementing a plan to increase efficiency. CMS software is great for simplifying webmaster services, requiring some programming skills if you want to do it yourself.

Need to choose the right content management system
Need to choose the right content management system

Best practices for choosing a content management system:

  • Don’t forget security: Make sure any website management system you have in place has good security features, such as firewalls and encryption.
  • Make sure it has good support: Look for software options that offer direct developer support so you can troubleshoot and potentially tailor the software to better fit with your organization.

Step 3: Create webmaster content

Content is important if you want your website to generate leads, and it’s a great way to get free traffic. You’ll need to come up with a thoughtful content strategy to understand what your customers want from you and deliver it on a regular basis.

Best practices for creating content:

  • Take care of website SEO: It is best to identify the keywords your customers are searching for and create articles targeting those terms. You can use tools like Google Keyword Planner or Ahrefs to identify them.
  • Content must be useful: Search engine algorithms have become very complex in recent years. Therefore, composing useful content, sticking to keywords and arranging reasonable keywords so that users can find your website.

Step 4: Get help

You should look for other people to produce content on your site. Developing mutually beneficial relationships in the business world can be a complicated prospect, but it’s totally worth the time and effort to create them.

Create attractive content on the website and optimize keywords
Create attractive content on the website and optimize keywords

Step 5: Traffic monitoring

As traffic moves in and out of your website, visitors are generating critically important data. And you better capture these marketing analytics otherwise you are missing out on key opportunities to increase efficiency and ultimately increase revenue.

Sites like Google Analytics and Clicky are great for tracking important metrics like bounce rate, time on page, and more. With this data in hand, you can answer the critical questions that directly affect the results of your business.

Step 6: Make webmaster adjustments

You should take time regularly to review the data and think about some adjustments for your business. Quarterly is usually a good time to check in on how you’ve been doing and check out how you can do better.

Best practices for making adjustments:

  • Accept change: Any business operating in the 21st century, regardless of industry, must adapt to change. You need to structure your business so that you can quickly adjust to new data.
  • Track Your Competitors: If you notice your competitors have taken a strong new approach, it might be time to dig into your own data to see if you am I missing something.
Don't forget to adjust the website system
Don’t forget to adjust the website system

Share daily/weekly/monthly/quarterly/yearly web administration

Webmasters help the company by maintaining the website and enhancing the company’s online presence. And here are the steps to help you effectively manage the web over time.

Daily webmaster steps

One of the most important tasks when managing a website is to make sure your website stays secure and keeps loading fast to deliver the best possible user experience. Therefore, you will need to update the following daily tasks.

  • Site backup: This is important because it allows you to quickly get back online in the event your website or your server is compromised.
  • Uptime monitoring: If you’re starting to notice a lot of downtime, it’s definitely time to consider upgrading your hosting plan or switching hosting companies.
  • Do a daily security report: With the rise of online security threats and malware, you need to consider using a security service to make sure the websites you manage are not contains malware.
Webmaster work needs to be done continuously and according to specific timelines
Webmaster work needs to be done continuously and according to specific timelines can

Weekly webmaster steps

The following webmaster tasks should be performed weekly:

  • Check for WordPress, Themes and Plugins Updates: This task depends on external factors but make sure to apply updates as they are released. This will help protect your site from potential security holes.
  • Test your site across browsers: Testing your site across browsers and checking that there are no problems with layout or formatting is another step to ensuring an optimal user experience.
Checking for WordPress updates, themes and plugins is a weekly job
Checking for WordPress updates, themes and plugins is work to do every day week

Monthly and quarterly webmaster steps

Next on the list are monthly and quarterly webmaster tasks.

  • Analytical test: This will help you analyze what traffic sources your visitors are coming from, how long they stay on the site, and which pages are viewed the most.
  • Test Load Time: As your customers start adding more media files and more plugins, your site may slow down. Therefore, check load times to improve and optimize your site and keep it fast.
  • Test the forms: Once a month, visit the website and fill out and test each form to make sure no inquiries, contacts or sales are lost due to the form not working.< /li>
  • Remove unused themes and plugins: About every 3 months, remove unused themes and plugins. Make sure to deactivate and remove them to prevent vulnerabilities and security issues.
  • Verify Backups: Backups are very important when it comes to website management but you must ensure that the backups you make are properly stored at the location you specified.
  • Optimize Database: Over time, databases can become quite large due to drafts, modified posts, spam comments, and more. So schedule database optimizations as often as every three months to ensure the sites you manage continue to operate at peak performance.
For effective web administration, need to update Copyright in Footer
For effective web management, need to update Copyright in Footer

Yearly Webmaster Steps

Finally, these will be the website system administration tasks that should be done every year.

  • Update Copyright in Footer: Make sure to update the copyright information in the footer to reflect the current year. Otherwise, potential customers won’t know if you’re still in business or not.
  • Review and rate plugins and themes: Finally, you’ll want to take a look at installed and active plugins and gauge how well they’re doing. Make sure they are still under active development and maintenance, and look for replacements if you discover a plugin has been abandoned.

With the above information, surely readers have a basic view of web administration. This may seem daunting, but once you know what tasks are involved and how often you should do them, it becomes a lot easier. Don’t forget to use the tips in the above article to manage your website like a pro and make sure it’s always performing at its best.